FAQ

Conference

Where and when will the conference be held?

The conference will start on 2026 Mar 16th in Life Sciences Center of Vilnius University. More details in the conference program page.

Presentation

What is the deadline for abstract and poster submission?

All deadlines can be found in the poster session page or the oral presentation session page.

What is a poster pitch session?

Poster Pitch Session is an optional opportunity for participants to present their work concisely to a wider audience and compete for additional prizes. Poster participants must register in advance, prepare a single PowerPoint slide in English, and deliver a 1-minute presentation covering the title, authors, research goal, with creative freedom for the rest.

Can one student / researcher submit more than one abstract / poster?

No. One participant can submit only one abstract / poster as the first author. Nevertheless, they can be co-authors of multiple posters.

Can I make changes to the abstract after its submission?

You will have the opportunity to upload an abstract twice. Once during registration and the second time during the abstract submission period mentioned in the poster session page. The authors will not be permitted to make any changes to abstracts after their submission.

How to upload your abstract using ticket ID?

You can upload your abstract on our website by entering your Ticket ID (the one you received when purchasing your ticket) in the designated field in the submission form.

How to use your promo code?

You can use the promo code the same way as a Ticket ID when registering on our website. Simply enter the promo code in the designated "Ticket ID" field during the registration process.

I am a VU LSC (lt. VU GMC) student. Do I have to pay a poster registration fee? Are there any additional requirements or deadlines?

With any questions concerning discounts and registration fee exemptions, contact executive@thecoins.eu.

Can there be more than one presenter?

Yes. But we strongly recommend that there would be no more than two presenters. If there will be more than one presenter, please state that in the registration form and provide another presenter's email address. Please note that only the first author will receive the participation certificate.

When will I receive the registration confirmation and acceptance email?

You should see the registration confirmation notice right after the registration has been finalized on the www.thecoins.eu site. The final acceptance email will be sent up to a week after the initial abstract submission.

Are there any additional points from the organizers during poster evaluation?

Yes, there are some. In a live poster session, additional points go to presenters who provide abstracts in time and meet the requirements. Further information can be found in the poster session page.

What are the criteria during the poster evaluation process? What language should I converse with the judges?

You will be evaluated in these categories:

Content and organization
Background theory
Poster design
Oral presentation

You can find the evaluation rubric here. Note that you will have an opportunity to see the evaluation forms of your poster/oral presentation after the respective sessions.

We recommend using the English language during the poster session and the conference itself.

I changed my mind about participating in the poster session. Can I withdraw and get a full refund?

Yes, you can withdraw from the poster session and get a full refund, but only until the registration deadline. After that, a refund will not be possible.
To withdraw from the session, write to presentations@thecoins.eu. To get a full refund, please contact executive@thecoins.eu.

Is it necessary to be by my poster all the time during the poster session?

Yes, you must be at your poster during the poster session. If the judge or organizer does not find you, you will forfeit your right to receive the certificate of participation.

Will I get a certificate of participation in the poster session? When will I receive it?

Yes, you will receive the certificate of participation. Note that if the judge or organizer does not find you by the poster, you will forfeit your right to receive the certificate of participation.

The certificate will be sent to the email provided during the registration process no later than the week after the conference.

Can I submit the poster that was also presented at other conferences?

It would be best if you do not do that. Of course, organizers don't have the means to track all the conferences to check if your research was presented earlier using the same poster. This is where we appeal to your sense of integrity.

Also, it would be uncomfortable if the organizers did recognize your poster from a previous The COINS conference or other conferences.