Poster Session

For University Students

Important Dates

Requirements

Please note that these abstract and poster presentation requirements must be met for your work to be accepted.

Requirements for abstracts:

• You must upload your abstract in one week after the purchase of the ticket to finalize your registration and be eligible for presentation sessions. Failure to do so will render your registration invalid.
• The abstract must be submitted in PDF format.
• The word count of the abstract must be between 300-500 words.
• We strongly recommend providing references used in your abstract (no more than 4 references)
• The abstract must be prepared as shown in the given abstract template.
• The abstract must be written in clear, fluent English. The presenter must revise the submitted work as it will be published as received.
• You will have the opportunity to upload the abstract twice. Once during registration, where the abstract can be written as your planned research idea. And second - the final one from March 20th to 26th.
• Once uploaded, the abstract can not be changed. Make sure to upload the correct one from the beginning.
• Suppose you do not upload the final abstract. In that case, the one used during the registration will be selected automatically. It will be rejected and registration suspended if not written according to the abstract template.
• Acceptance criteria for the abstracts:
• Clarity – the objectives of the research presented are clearly described;
• Significance and novelty of research;
• Methods used and described are appropriate to reach the desired objectives of the research;
• Presentation – the abstract is structured logically, clearly written, and free of grammatical errors.
• The abstract will be rejected if:
• It is not appropriate – the content of the abstract must be relevant to the life sciences;
• It is promotional – the abstract was written to promote a product or method;
• The primary author submits more than one abstract – a primary author is allowed to present only one poster but can be a co-author of another poster presentation;
• If it is not written according to the given template.

Poster requirements:

• Poster size should not exceed A0 (84.1 x 118.9 cm) format. We recommend using the A1 format when creating your poster.
• The poster must be of a vertical (portrait) design.
• The poster must be in English.
• To receive the Poster Presentation Certificate, the presenter must be present during the evaluation session and the main poster session (exceptions may apply).
• You must deliver your poster by the day before your poster session, at 16:00 EET (e.g., if your poster session is planned for April 25th, you must provide your poster by April 24th, 16:00 EET). You can leave it at the registration table or information center (poster session times will be posted on our page and provided via email for registered participants).
• An exception applies to the presenters of April 24th. You must put up your posters with materials provided right after the registration at the info desk.
• You must take your poster back from the information center by April 27th, 17:00 EET.

Evaluation of Presentation

At the conference The COINS, your academic poster presentation will be evaluated for various criteria by leading scientists in the field, and applaudable presentations will be awarded for their excellence.

Here we provide the Evaluation Form. Please remember, that organizers reserve the right to make necessary changes to the evaluation form without any additional notice.

It is important to remember that the organizers may provide additional points during the poster evaluation session if:

• You provide your poster in time;
• Your poster and abstract satisfies all given requirements (see above);
• You compose your abstract using the template provided.

Guidelines for making your academic poster

• It is recommended to make your poster in PowerPoint and then save it as a PDF.
• You should include:
• Title (with names of authors and affiliations);
• Introduction/Problem/Goal;
• Methods;
• Results;
• Conclusion;
• References (recommended in APA or MLA style);
• Acknowledgments;
• Contact information (you may include a QR code).
• Use both UPPER and lower case letters for general content, as the all-capital text is difficult to read. Do not use more than 2-3 fonts and 3-4 text sizes, for example:
• Title – 100 pt bold sans-serif or Garamond font;
• Section Heading – 40-48 pt bold sans-serif or Arial font;
• Body Text – 26-32 pt sans-serif or Arial font;
• Captions – 26-32 pt sans-serif or Arial font.
• Make sure there is enough contrast between the color of the text and the poster's background. Choose a simple color scheme with only two or three related colors. Change colors on graphs and figures in a way that complements the background color. A light background and black letters are the best combinations and the easiest to read.
• Make sure ideas flow logically from one section to the next.
• Use charts and graphs to illustrate data (avoid raw data and large tables, but if you must include them, keep them simple). Each illustration should be self-descriptive (everything that is depicted in images or graphs must be named).

How to prepare for a poster session, what are the tips and tricks in making a poster, what is a good and bad poster and many more you can find in these slides (Lithuanian language only), prepared by multiple best poster award receiver, Ph.D. student Vilius Malūnavičius.