Poster Session

For University Students

Dates of the poster sessions:

Important Dates

* You have the right to withdraw from the poster session before 14th February and ask for a full refund (write to coins@thecoins.eu). After February 14th, in the event of withdrawal, no refund will be possible.

Requirements

Please note that these abstract and poster presentation requirements must be met for your work to be accepted.

Requirements for abstracts:

• The abstract must be submitted in Word or PDF format.
• The word count of the abstract must be between 300-500 words.
• We strongly recommend providing references used in your abstract (no more than 4 references)
• We recommend using the given abstract template.
• The abstract must be written in clear, fluent English. It is the presenter's responsibility to revise the submitted work as it will be published as received, and no grammatical or style corrections will be possible.
• You may make changes to the abstract only once after registering, by uploading a new version on the reupload form using your unique Ticket Number. Take notice that no alterations can be made after the final Submission Deadline (14th February, 23:59 EET)
• Acceptance criteria for the abstracts:
• Clarity – the objectives of the research presented are clearly described.
• Significance and novelty of research;
• Methods used and described are appropriate to reach the desired objectives of the research.
• Presentation – the abstract is structured logically, clearly written, and free of grammatical errors.
• The abstract will be rejected if:
• It is not appropriate – the content of the abstract must be relevant to the life sciences.
• It is promotional – the abstract was written to promote a product or method.
• The primary author submits more than one abstract – a primary author is allowed to present only one poster but can be a co-author of another poster presentation.

Poster requirements:

• Poster size should not exceed A0 (84.1 x 118.9 cm) format. We recommend using the A1 format when creating your poster.
• The poster should be of a vertical (portrait) design.
• You must submit your poster no later than February 21st. Upload link.
• The poster must be in English.
• To receive the Poster Presentation Certificate, the presenter must be present during the evaluation session and the main poster session (exceptions may apply).

Evaluation

Here we provide the Evaluation Form. Please remember, that organizers reserve the right to make necessary changes to the evaluation form without any additional notice.

Optional. In order to receive additional points during the poster session, please provide a short (up to 5 min.) pre-recorded presentation of your research no later than February 21st. We ask you to send the recording via an online file sharing platform (e.g. Google Drive or Dropbox).
File size – up to 200 MB
Acceptable file formats: WebM, MP4

It is important to remember that the organizers may provide additional points during the poster evaluation session if:

• you provide your poster in time;
• your poster and abstract satisfies all given requirements (see above);
• you compose your abstract using the template provided;
• you provide a short (up to 5 min.) pre-recorded presentation of your research.

Guidelines

• It is recommended to make your poster in PowerPoint and then save it as a PDF.
• You should include:
• Title (with names of authors and affiliations)
• Introduction/Problem/Goal
• Methods
• Results
• Conclusion
• References (recommended in APA or MLA style)
• Acknowledgments
• Contact information (you may include a QR code)
• Use both UPPER and lower case letters for general content, as the all-capital text is difficult to read. Do not use more than 2-3 fonts and 3-4 text sizes, for example:
• Title – 100 pt bold sans-serif or Garamond font
• Section Heading – 40-48 pt bold sans-serif or Arial font
• Body Text – 26-32 pt sans-serif or Arial font
• Captions – 26-32 pt sans-serif or Arial font
• Make sure there is enough contrast between the color of the text and the poster's background. Choose a simple color scheme with only two or three related colors. Change colors on graphs and figures in a way that complements the background color. A light background and black letters are the best combinations and the easiest to read.
• Make sure ideas flow logically from one section to the next.
• Use charts and graphs to illustrate data (avoid raw data and large tables, but if you must include them, keep them simple). Each illustration should be self-descriptive (everything that is depicted in images or graphs must be named).